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Ohio exclusion screening requirements
If your organization bills Medicare or Ohio Medicaid, you're expected to make sure no one on your staff is excluded from federal or state health care programs. Here's what to check and how often.
Last reviewed October 2026. General information, not legal advice.
The federal lists every healthcare employer should check
- HHS-OIG List of Excluded Individuals/Entities (LEIE). People and businesses excluded from Medicare, Medicaid and other federal health care programs.
- SAM.gov exclusions. People and businesses barred from federal programs and contracts.
In State Medicaid Director Letter #09-001 (January 2009), CMS told states to direct Medicaid providers to screen their employees and contractors against the LEIE when they hire or contract with them, and then every month, because new names are added every month.
Medicare and Medicaid won't pay for items or services furnished, ordered or prescribed by an excluded person. An employer that pays an excluded person with federal health care program money can owe the money back and face civil money penalties.
Ohio's own Medicaid exclusion list
The Ohio Department of Medicaid (ODM) keeps the Ohio Medicaid Provider Exclusion and Suspension List. Its legal basis is Ohio Revised Code section 5164.33.
- A person on Ohio's list may not be an owner, officer, partner, agent, manager or employee of a Medicaid provider.
- A suspension isn't a finding of fraud; it can mean a provider is under investigation. It still matters for screening.
A person can appear on a state list without appearing on the federal ones, so Ohio employers should check all three.
A simple monthly routine
- Before hiring or contracting, check the person against the LEIE, SAM.gov and the Ohio list.
- Every month, re-check everyone. Lists change monthly, and someone hired clean can be added later.
- Keep dated proof of every check for auditors, payers and surveyors.
- If a name matches, confirm it on the official list (date of birth, address, NPI) before acting. Many matches are a different person with the same name.
How StaffScreen helps
StaffScreen checks every name on your staff list against the LEIE and SAM.gov every month and emails you a dated certificate for your compliance file. Want the Ohio Medicaid Provider Exclusion and Suspension List checked too? It's included at no extra cost: just ask after you sign up.